{"id":13804,"date":"2024-01-12T08:24:14","date_gmt":"2024-01-12T08:24:14","guid":{"rendered":"https:\/\/www.stoneshot.com\/learn\/?p=13804"},"modified":"2025-06-18T06:53:53","modified_gmt":"2025-06-18T06:53:53","slug":"setting-up-sessions","status":"publish","type":"post","link":"https:\/\/www.stoneshot.com\/learn\/event-marketing\/setting-up-sessions\/","title":{"rendered":"Setting up Sessions"},"content":{"rendered":"

Let’s quickly recap on events, sessions and venues.<\/p>\n

As we covered in the Overview<\/a>, an Event can have one or many Sessions.<\/p>\n

Sessions can be either In-Person or Online, and in-person events have a Venue. Both session types can have Speakers, an Agenda and an Attendance Certificate.<\/p>\n

In the example below, we’ve created a roadshow on event technology. There are two in-person sessions – London and New York – and an online session hosted for marketers in Singapore. We specified these sessions during Creating Events<\/a> so we just need to configure them now. Let’s get to it.<\/p>\n

Click on the Sessions tab and click on a session – in this example, we’ll pick London. You’ll notice that the arrival date and time and end date and time are pre-populated.<\/p>\n

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We crunched the 6,500+ investment events we’ve run for our clients and used the most common times as the default.<\/p>\n<\/div>\n

There’s a timezone option too that’s used to send invitations and reminders at the optimal time and for formatting the time in your emails and forms.<\/p>\n

Pick a venue<\/h2>\n

When you’ve confirmed these dates and times, you can pick a venue. Our clients often use the same venues again and again, so venues are created once and reused. If you’ve not already made your venues, you need to do it now. It’s ok, we’ll wait for you.<\/p>\n

Right, so with that done, you can now pick the venue. Note that Capacity <\/b>has been picked up from the venue but can be changed. That’s because venues often have a multitude of options for hosting large and small events. You can change this at any time up to the point of launch – the registration form<\/a> will ensure the event doesn’t become oversubscribed.<\/p>\n

Online Events<\/h2>\n

For online events, you need to pick a provider as opposed to a venue. We’ve integrated with these online meeting providers:<\/p>\n