{"id":13802,"date":"2024-01-12T08:22:10","date_gmt":"2024-01-12T08:22:10","guid":{"rendered":"https:\/\/www.stoneshot.com\/learn\/?p=13802"},"modified":"2025-10-16T19:05:15","modified_gmt":"2025-10-16T19:05:15","slug":"creating-a-registration-form","status":"publish","type":"post","link":"https:\/\/www.stoneshot.com\/learn\/event-marketing\/creating-a-registration-form\/","title":{"rendered":"Creating a Registration Form"},"content":{"rendered":"

The Event Builder comes with its own Form Builder (yup, that is a lot of builders, we’ve had a word with our branding team).<\/p>\n

\"\"<\/p>\n

The Form Builder has been designed to speedily create on-brand registration forms based on pre-defined templates. You can pick from a library of form templates or have us make a custom template for you. You can also use an existing StoneShot form or even create your own externally.<\/p>\n

Let\u2019s assume you\u2019re using one from our library. Access the Form Builder via the blue edit pencil in the Registration form field within the Summary<\/strong> tab.<\/p>\n

\"\"<\/p>\n

Form Details<\/h2>\n

You\u2019ll see our default form which you can change by picking another on the Form Template dropdown. The default form shows all sessions in the event, allowing your client to choose a single session. If they can attend multiple sessions \u2013 for example a single-venue event with breakout sessions \u2013 check \u201cAllow Multi Sessions\u201d on the right.<\/p>\n

\"\"<\/p>\n

Below this, you can enter a custom description for the form, though we usually use the event description (see Creating an Event<\/a>). There’s a URL too for the form, though the invitation emails in our library have the form link in them already.<\/p>\n

Form Access<\/h2>\n

You can also restrict who can access a form. By default it’s open to anyone but you can change this to Invite Only<\/b>. That means the form can only be submitted by contacts you’ve invited to the event, and it also hides sessions they’ve not been invited to.<\/p>\n

You can automatically close the form too on a specific date or venue capacity. By default we close the form on the start time\/date of the last session in the event. We also recommend a Session Venue Capacity of 110% to allow a 10% overrun for no-shows.<\/p>\n

\"\"<\/p>\n

Form Design<\/h2>\n

The Form Design section lets you customize your form\u2019s visual elements, such as the logo and Register\/Decline button styling. It\u2019s fully synced with your Brand Manager, allowing you to choose from the logos and button styles already set up there. Any updates you make will instantly appear in the preview on the left.<\/p>\n

\"\"<\/p>\n

Form Elements<\/h2>\n

Right, so let’s make this form your own! You can choose the standard fields you’d like to show on the form and make custom fields too.<\/p>\n\n\n\n
\"\"<\/td>\n\"\"<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Each field has properties. Just click on the field and you\u2019ll see you can change the field size, font colors, error message and label position. To remove a field, just hit Delete at the bottom (don\u2019t worry, you can add it again later).<\/p>\n

You can navigate back to the form by clicking Registration Form at the top of the panel.<\/p>\n

\"\"<\/p>\n

Adding Form Fields<\/h2>\n

To add a field, hit the plus icon and give the field a name. The Form Builder will look for existing fields and segments first, so if you type “diet” you’ll see Dietary Requirements appear. You can simply click on Dietary Requirements<\/b> and hit Save to add it to the form. You can add any contact fields and segments in the same way.<\/p>\n

\"\"<\/p>\n

To add a new field, simply type the full field name and pick a field type from the ones listed below.<\/p>\n