{"id":11613,"date":"2022-10-24T14:59:36","date_gmt":"2022-10-24T14:59:36","guid":{"rendered":"https:\/\/www.stoneshot.com\/learn\/?p=11613"},"modified":"2025-06-23T14:56:38","modified_gmt":"2025-06-23T14:56:38","slug":"managing-contacts","status":"publish","type":"post","link":"https:\/\/www.stoneshot.com\/learn\/contacts-lists\/managing-contacts\/","title":{"rendered":"Managing Contacts"},"content":{"rendered":"<p><script src=\"https:\/\/fast.wistia.com\/player.js\" async><\/script><script src=\"https:\/\/fast.wistia.com\/embed\/gik29q15az.js\" async type=\"module\"><\/script><\/p>\n<style>wistia-player[media-id='gik29q15az']:not(:defined) { background: center \/ contain no-repeat url('https:\/\/fast.wistia.com\/embed\/medias\/gik29q15az\/swatch'); display: block; filter: blur(5px); padding-top:56.25%; }<\/style>\n<p>Learn how to add contacts, import a list of contacts, export contacts and search for contacts in our Contacts section of the StoneShot Marketing Platform.<\/p>\n<p>To start off, let&#8217;s take a quick look at what&#8217;s on the contacts page. Here you&#8217;ll be able to:<\/p>\n<ol>\n<li>Create new contacts or import contacts<\/li>\n<li>Export existing contacts<\/li>\n<li>Search Fields<\/li>\n<li>Edit to add and remove columns to your current view, ready for Export<\/li>\n<li>Adapt the way you view your contacts<\/li>\n<\/ol>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-3144\" style=\"border: solid 1px #e2e5ea; padding: 10px;\" src=\"\/learn\/wp-content\/uploads\/2022\/10\/Contacts1-1.png\" alt=\"Image of the contacts summary page in StoneShot.\" width=\"797\" height=\"402\" \/><\/p>\n<h2>Sorting and Search<\/h2>\n<p>You can sort data by clicking the head of each column. By default, contacts are ordered by the order in which they were loaded.<\/p>\n<h2>Managing individual contacts<\/h2>\n<p>On the contact screen, once you\u2019re viewing a contact\u2019s record, you\u2019ll be taken to the \u2018Detail\u2019 tab.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-3146\" style=\"border: solid 1px #e2e5ea; padding: 10px;\" src=\"\/learn\/wp-content\/uploads\/2022\/10\/sc-contacts-details-tab.png\" alt=\"Image of the Details tab on the contact record page in StoneShot.\" width=\"917\" height=\"50\" \/><\/p>\n<ol class=\"add-spacing\">\n<li><strong>Opt-in and Bounce<\/strong> \u2013 The opt-in flag shows whether this contact will receive an email or not. If you opt someone out, their record will automatically be excluded from all campaigns. Email recipients can also opt themselves out by following an unsubscribe link within the email. The bounce flag shows whether this contact is on the suppression list. This means that the client is still opted in but won&#8217;t receive any emails until his or her email address is fixed.<\/li>\n<li><strong>Actions<\/strong> &#8211; The Actions tab contains:<br \/>\n&#8211; Email Contact \u2013 this allows you to send a one-off email to a contact without launching an entire campaign.<br \/>\n&#8211; New Contact<br \/>\n&#8211; Copy Contact<\/li>\n<li><strong>Contact details<\/strong> \u2013 The name and address fields are standard. Up to 12 custom fields can be added, in which you can store information such as salutation, dietary requirements or travel arrangements. We normally use the salutation field to personalise our emails, which is why you&#8217;ll often see &#8220;Dear {CUSTOM1}&#8221; in the emails we create.<\/li>\n<li><strong>Segmentation<\/strong> \u2013 Assign contacts to preferences or segments that you have previously set up.<\/li>\n<li><strong>Activity<\/strong> \u2013 At the bottom of the contact screen, you&#8217;ll see a list of every interaction that your contact has had. You&#8217;ll see everything such as when contact information was updated, any emails that have been sent, opened or clicked, and also any form submissions. You can click on each icon to see what action was taken.<\/li>\n<\/ol>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-3846\" style=\"border: solid 1px #e2e5ea; padding: 10px;\" src=\"\/learn\/wp-content\/uploads\/2022\/12\/100.png\" alt=\"Image of the contact details page in StoneShot.\" width=\"1569\" height=\"785\" \/><br \/>\n<a id=\"mergecontacts\" class=\"jumplink\" name=\"mergecontacts\"><\/a><\/p>\n<h2>Merging contacts<\/h2>\n<div class=\"ss_Hint\">Admins only<\/div>\n<p data-type=\"unstyled\" data-id=\"9a0dc455-85ae-4b28-85b1-e100051e0b15\">You don&#8217;t technically need to worry about duplicate contacts as StoneShot will dedupe for you when you send an email &#8211; even if you select multiple lists with the same contacts in each one.<\/p>\n<p data-type=\"unstyled\" data-id=\"9a0dc455-85ae-4b28-85b1-e100051e0b15\">That said, keeping your lists clean makes it easier to attribute activity to a single contact. You can dedupe in StoneShot by merging contacts together, choosing the &#8220;best&#8221; fields to keep on each contact. Here&#8217;s how to do it.<\/p>\n<ul data-id=\"6e47db7e-b987-44ff-aa68-c895ba3e6815\">\n<li data-id=\"4234b9b0-65ca-4eb9-86de-96f8d84180c6\">Open the app and, on the left-side menu, select \u2018Options\u2019 and then \u2018Advanced\u2019.<\/li>\n<\/ul>\n<figure><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/www.stoneshot.com\/learn\/wp-content\/uploads\/2025\/06\/mergecontacts1.png\" alt=\"Image of the Options &gt; Advanced tab in StoneShot's site navigation.\" width=\"162\" height=\"301\" data-type=\"image\" data-meta=\"{&quot;size&quot;:18106,&quot;type&quot;:&quot;image\/png&quot;,&quot;blockKey&quot;:&quot;ba536fea-92cb-4caa-9709-522266b2227b&quot;,&quot;dimensions&quot;:[243,452]}\" data-width=\"128px\" data-height=\"238px\" data-name=\"image\" data-note-id=\"8SfdEJrjq596JP\" data-url=\"https:\/\/storage.googleapis.com\/slite-api-private-files-production\/files\/H0tQZosVZ33aUK\/e21bd637-e3cc-4e9c-ab11-75a2b158f146\/image\" data-id=\"ba536fea-92cb-4caa-9709-522266b2227b\" data-created-at=\"2024-03-28T15:48:01.926Z\" data-loading=\"true\" data-media-id=\"71vmRVO5TC1Ggm\" data-created-by=\"GKiNm8uBxv5OHV\" \/><\/figure>\n<ul data-id=\"6c51aaf1-7430-44cf-8300-0f520d8d11a6\">\n<li data-id=\"ce969db8-ab79-4ddb-af0a-e03968ee64a3\">In \u2018Advanced\u2019 you\u2019ll see the \u2018General\u2019 options by default. To access the contacts\u2019 merge feature, you can click on the \u2018Contact Management\u2019 tab in the sub-navigation.<\/li>\n<\/ul>\n<figure><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/www.stoneshot.com\/learn\/wp-content\/uploads\/2025\/06\/mergecontacts2.png?2\" alt=\"Image of the Contact Management tab in the StoneShot sub-navigation.\" width=\"540\" height=\"92\" data-type=\"image\" data-meta=\"{&quot;size&quot;:9025,&quot;type&quot;:&quot;image\/png&quot;,&quot;blockKey&quot;:&quot;cdde2d95-8d6a-4c0a-ab90-4b3ad1ea1c19&quot;,&quot;dimensions&quot;:[593,101]}\" data-width=\"372px\" data-height=\"64px\" data-name=\"image\" data-note-id=\"8SfdEJrjq596JP\" data-url=\"https:\/\/storage.googleapis.com\/slite-api-private-files-production\/files\/H0tQZosVZ33aUK\/6dbdbe13-6d7f-4145-a02b-ed624ad272fe\/image\" data-id=\"cdde2d95-8d6a-4c0a-ab90-4b3ad1ea1c19\" data-created-at=\"2024-03-28T15:48:03.112Z\" data-loading=\"true\" data-media-id=\"zPcl0MxJYMjo0V\" data-created-by=\"GKiNm8uBxv5OHV\" \/><\/figure>\n<ul data-id=\"8bd770bc-4304-4402-80e0-6fea04d44948\">\n<li data-id=\"6ecd74f4-25ac-4ec3-872d-a9488ae8155f\">In this page, you can search for duplicate email addresses:<\/li>\n<li data-id=\"6236a18c-6dd2-4afb-bc9f-424c5ce454b6\">in a specific list, where you can use the dropdown to choose which list to use.<\/li>\n<\/ul>\n<figure><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/www.stoneshot.com\/learn\/wp-content\/uploads\/2025\/06\/mergecontacts3.png?1\" alt=\"Image of the List dropdown in StoneShot.\" width=\"366\" height=\"140\" data-type=\"image\" data-meta=\"{&quot;size&quot;:4796,&quot;type&quot;:&quot;image\/png&quot;,&quot;blockKey&quot;:&quot;0a5194f1-e103-4929-aad9-95abcb7299a3&quot;,&quot;dimensions&quot;:[309,118]}\" data-width=\"250px\" data-height=\"96px\" data-name=\"image\" data-note-id=\"8SfdEJrjq596JP\" data-url=\"https:\/\/storage.googleapis.com\/slite-api-private-files-production\/files\/H0tQZosVZ33aUK\/de261ef2-b22d-4e4e-9ad4-9f39be3bff53\/image\" data-id=\"0a5194f1-e103-4929-aad9-95abcb7299a3\" data-created-at=\"2024-03-28T15:48:03.322Z\" data-loading=\"true\" data-media-id=\"kZf9JJ64z9DCul\" data-created-by=\"GKiNm8uBxv5OHV\" \/><\/figure>\n<ul data-id=\"55cf4d33-e17d-4e0e-8d2a-065fce91a253\">\n<li data-id=\"c2ebf58b-e137-4830-85cb-5fa2fb7bd163\">or by email address. Just type in or paste the email address to search for.<\/li>\n<\/ul>\n<figure><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/www.stoneshot.com\/learn\/wp-content\/uploads\/2025\/06\/mergecontacts4.png?1\" alt=\"Image of the 'Find Duplicates by Email Address' Email search field in StoneShot.\" width=\"243\" height=\"138\" data-type=\"image\" data-meta=\"{&quot;size&quot;:7299,&quot;type&quot;:&quot;image\/png&quot;,&quot;blockKey&quot;:&quot;c7784c32-a4e3-4d81-bfe8-6a5f5f917be0&quot;,&quot;dimensions&quot;:[275,156]}\" data-width=\"206px\" data-height=\"116px\" data-name=\"image\" data-note-id=\"8SfdEJrjq596JP\" data-url=\"https:\/\/storage.googleapis.com\/slite-api-private-files-production\/files\/H0tQZosVZ33aUK\/dc71e1c8-658d-4ad1-b2b0-cb10058f10ae\/image\" data-id=\"c7784c32-a4e3-4d81-bfe8-6a5f5f917be0\" data-created-at=\"2024-03-28T15:48:03.117Z\" data-loading=\"true\" data-media-id=\"vFhQ9-SfAlN6jy\" data-created-by=\"GKiNm8uBxv5OHV\" \/><\/figure>\n<ul data-id=\"d3e4facd-784b-440f-9fea-6377d57f55b9\">\n<li data-id=\"4dbe4fe0-c1b4-4023-ac55-82fdb0a4ddc1\">The search results will display all the duplicate contact records existing in your account. You can tick the checkbox next to the two contact records you\u2019d like to merge and click the green button \u2018Next &gt;\u2019.<\/li>\n<\/ul>\n<figure><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/www.stoneshot.com\/learn\/wp-content\/uploads\/2025\/06\/mergecontacts5.png\" alt=\"Image of the Contact merge table in StoneShot.\" width=\"578\" height=\"172\" data-type=\"image\" data-meta=\"{&quot;size&quot;:15696,&quot;type&quot;:&quot;image\/png&quot;,&quot;blockKey&quot;:&quot;4e84d3a9-93dd-4052-8582-ada3d30abb8f&quot;,&quot;dimensions&quot;:[723,215]}\" data-width=\"443px\" data-height=\"132px\" data-name=\"image\" data-note-id=\"8SfdEJrjq596JP\" data-url=\"https:\/\/storage.googleapis.com\/slite-api-private-files-production\/files\/H0tQZosVZ33aUK\/b308be7c-01df-46a4-8ba2-45f085c41771\/image\" data-id=\"4e84d3a9-93dd-4052-8582-ada3d30abb8f\" data-created-at=\"2024-03-28T15:48:02.630Z\" data-loading=\"true\" data-media-id=\"87aQhEPtoGLYDt\" data-created-by=\"GKiNm8uBxv5OHV\" \/><\/figure>\n<ul data-id=\"2e4174ce-2215-4fe7-bb82-cdc868350eb0\">\n<li data-id=\"9fb48e3e-47d1-40c3-9bfe-9bf32ad4c565\">Select the primary contact you&#8217;d like to keep by clicking the \u201cSet Primary\u201d button. If you\u2019d like to keep the oldest contact record, you can see its contact ID and check which number is the smallest. That&#8217;s the oldest contact record.<\/li>\n<\/ul>\n<figure><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/www.stoneshot.com\/learn\/wp-content\/uploads\/2025\/06\/mergecontacts6.png\" alt=\"Image of the Contact merge table in StoneShot.\" width=\"681\" height=\"126\" data-type=\"image\" data-meta=\"{&quot;size&quot;:20627,&quot;type&quot;:&quot;image\/png&quot;,&quot;blockKey&quot;:&quot;08f2f78c-86f9-4098-a839-a043c8e6b41a&quot;,&quot;dimensions&quot;:[875,162]}\" data-width=\"537px\" data-height=\"100px\" data-name=\"image\" data-note-id=\"8SfdEJrjq596JP\" data-url=\"https:\/\/storage.googleapis.com\/slite-api-private-files-production\/files\/H0tQZosVZ33aUK\/a7657b3a-83cf-40bc-9783-2b8468000b4e\/image\" data-id=\"08f2f78c-86f9-4098-a839-a043c8e6b41a\" data-created-at=\"2024-03-28T15:48:05.176Z\" data-loading=\"true\" data-media-id=\"RtbHDqpPKiQ9Cs\" data-created-by=\"GKiNm8uBxv5OHV\" \/><\/figure>\n<ul data-id=\"0bfedbdf-a807-4a98-9f97-aed61e333c21\">\n<li data-id=\"461f7a63-3ad8-4cd2-9a44-33987eee071a\">After selecting which contact to set as the primary one, you\u2019ll then be able to select which fields from each contact you\u2019d like to keep in the unique contact. Select the fields from the left or right column depending on which data you\u2019d like to keep<\/li>\n<\/ul>\n<figure><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/www.stoneshot.com\/learn\/wp-content\/uploads\/2025\/06\/mergecontacts7.png\" alt=\"Image of the Primary and Secondary Contact differences in StoneShot.\" width=\"841\" height=\"397\" data-type=\"image\" data-meta=\"{&quot;size&quot;:43557,&quot;type&quot;:&quot;image\/png&quot;,&quot;blockKey&quot;:&quot;4fb3d56b-814f-4084-ad24-1caf52f95bef&quot;,&quot;dimensions&quot;:[1219,575]}\" data-width=\"533px\" data-height=\"252px\" data-name=\"image\" data-note-id=\"8SfdEJrjq596JP\" data-url=\"https:\/\/storage.googleapis.com\/slite-api-private-files-production\/files\/H0tQZosVZ33aUK\/7ece4a09-b9b0-44fc-aaab-e21d8f5abdac\/image\" data-id=\"4fb3d56b-814f-4084-ad24-1caf52f95bef\" data-created-at=\"2024-03-28T15:48:05.165Z\" data-loading=\"true\" data-media-id=\"XADi0rMvFDh2Sr\" data-created-by=\"GKiNm8uBxv5OHV\" \/><\/figure>\n<ul data-id=\"389df7c0-a513-4209-befc-e9bb565b8cef\">\n<li data-id=\"ed447a76-892c-41e2-a5bd-b2194b5142ca\">Finally, click the Merge button on the bottom right of the page to merge the two contact records.<\/li>\n<\/ul>\n<p data-type=\"unstyled\" data-id=\"9c404f39-ad60-4fae-92e7-56b9cb18a1fc\"><em>Note: you cannot merge two contact records who both have CRM IDs as each contact record is linked back to your CRM.<\/em><\/p>\n<p><a id=\"contactsperpage\" class=\"jumplink\" name=\"contactsperpage\"><\/a><\/p>\n<h2>Changing the number of contact records I see on a page<\/h2>\n<p data-type=\"unstyled\" data-id=\"33b09143-1680-4527-ab68-f81944b51c9e\">In the Contacts section, you can edit the number of records you\u2019d like to appear on the page.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/www.stoneshot.com\/learn\/wp-content\/uploads\/2025\/06\/contactsperpage1.png\" alt=\"Image of the Contacts &gt; Contacts tab in the StoneShot navigation.\" width=\"243\" height=\"326\" data-type=\"image\" data-meta=\"{&quot;size&quot;:18425,&quot;type&quot;:&quot;image\/png&quot;,&quot;blockKey&quot;:&quot;d9eb12b2-005a-4f57-b14e-221dbe1839a9&quot;,&quot;dimensions&quot;:[311,417]}\" data-width=\"135px\" data-height=\"181px\" data-name=\"image\" data-note-id=\"8SfdEJrjq596JP\" data-url=\"https:\/\/storage.googleapis.com\/slite-api-private-files-production\/files\/H0tQZosVZ33aUK\/72161507-531f-464c-80d3-b40e5dac0a03\/image\" data-id=\"d9eb12b2-005a-4f57-b14e-221dbe1839a9\" data-created-at=\"2024-03-28T15:59:32.395Z\" data-loading=\"true\" data-media-id=\"ABLLRXlL1-MgKt\" data-created-by=\"GKiNm8uBxv5OHV\" \/><\/figure>\n<p data-type=\"unstyled\" data-id=\"0bffdc2d-7169-46b8-bcf1-599c4d8f4316\">To do this, follow the steps below:<\/p>\n<ul>\n<li>Navigate to Options &gt; Users<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/www.stoneshot.com\/learn\/wp-content\/uploads\/2025\/06\/contactsperpage2.png\" alt=\"Image of the Options &gt; Users tab in the StoneShot navigation.\" width=\"225\" height=\"336\" data-type=\"image\" data-meta=\"{&quot;size&quot;:31492,&quot;type&quot;:&quot;image\/png&quot;,&quot;blockKey&quot;:&quot;cc4533c6-1db6-476f-b34d-fbee085db6a9&quot;,&quot;dimensions&quot;:[417,623]}\" data-width=\"191px\" data-height=\"286px\" data-name=\"image\" data-note-id=\"8SfdEJrjq596JP\" data-url=\"https:\/\/storage.googleapis.com\/slite-api-private-files-production\/files\/H0tQZosVZ33aUK\/eeb07f76-ce68-40f7-b2c3-ed28eae80b04\/image\" data-id=\"cc4533c6-1db6-476f-b34d-fbee085db6a9\" data-created-at=\"2024-03-28T15:59:31.434Z\" data-loading=\"true\" data-media-id=\"WndtXvg8eK3B_6\" data-created-by=\"GKiNm8uBxv5OHV\" \/><\/li>\n<li>Click into Preferences<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/www.stoneshot.com\/learn\/wp-content\/uploads\/2025\/06\/contactsperpage3.png\" alt=\"Image of the Users &gt; Preferences tab in the StoneShot sub-navigation.\" width=\"451\" height=\"161\" data-type=\"image\" data-meta=\"{&quot;size&quot;:11233,&quot;type&quot;:&quot;image\/png&quot;,&quot;blockKey&quot;:&quot;ded7ae00-b484-4039-95a0-e9dd16f1e1d5&quot;,&quot;dimensions&quot;:[552,197]}\" data-width=\"376px\" data-height=\"134px\" data-name=\"image\" data-note-id=\"8SfdEJrjq596JP\" data-url=\"https:\/\/storage.googleapis.com\/slite-api-private-files-production\/files\/H0tQZosVZ33aUK\/0c92944f-63f1-4f80-9fc4-6007338cf806\/image\" data-id=\"ded7ae00-b484-4039-95a0-e9dd16f1e1d5\" data-created-at=\"2024-03-28T15:59:31.589Z\" data-loading=\"true\" data-media-id=\"lg7bawAIF7bkm1\" data-created-by=\"GKiNm8uBxv5OHV\" \/><\/li>\n<li>On this page you\u2019ll be able to edit the number of records displayed via the \u2018Page size\u2019 dropdown. Hit Save once you\u2019ve made your selection.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/www.stoneshot.com\/learn\/wp-content\/uploads\/2025\/06\/contactsperpage4.png?1\" alt=\"Image of the Preferences page in StoneShot.\" width=\"774\" height=\"132\" data-type=\"image\" data-meta=\"{&quot;size&quot;:11614,&quot;type&quot;:&quot;image\/png&quot;,&quot;blockKey&quot;:&quot;e0e6f0da-db61-4162-9734-ab07c84b95b1&quot;,&quot;dimensions&quot;:[598,102]}\" data-width=\"598px\" data-height=\"102px\" data-name=\"image\" data-note-id=\"8SfdEJrjq596JP\" data-url=\"https:\/\/storage.googleapis.com\/slite-api-private-files-production\/files\/H0tQZosVZ33aUK\/12aefb21-8480-4589-83e9-eac8cac25cea\/image\" data-id=\"e0e6f0da-db61-4162-9734-ab07c84b95b1\" data-created-at=\"2024-03-28T15:59:32.387Z\" data-loading=\"true\" data-media-id=\"zIenjYwvsj5-nr\" data-created-by=\"GKiNm8uBxv5OHV\" \/><\/li>\n<\/ul>\n<p data-type=\"unstyled\" data-id=\"517aa343-dea1-42b8-9c87-05550bce6fbe\" data-depth=\"0\"><em>Note: This method is not accessible by StoneShot for Sales users.<\/em><\/p>\n<p><a id=\"emailspermonth\" class=\"jumplink\" name=\"emailspermonth\"><\/a><\/p>\n<h2>See how many emails a contact gets in a month<\/h2>\n<p data-type=\"unstyled\" data-id=\"9d8c5a76-e9db-4465-9d4d-b64dcbec422d\">The Contacts section within the StoneShot platform provides a series of tools to help manage your contact records and their information. To view the number of emails a contact receives in a month; you will need to create a list \u2013 this can be either static or dynamic depending on what best suits the task at hand.<\/p>\n<ul data-id=\"2936617f-f644-4125-ad7e-a9d4470bb6ce\">\n<li data-id=\"b3373721-a125-4d29-8d84-ba11c6bf2833\">Navigate to Contacts &gt; Lists<\/li>\n<\/ul>\n<figure><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/www.stoneshot.com\/learn\/wp-content\/uploads\/2025\/06\/emailspermonth1.png\" alt=\"Image of the Contacts &gt; Lists tab in the StoneShot navigation.\" width=\"222\" height=\"190\" data-type=\"image\" data-meta=\"{&quot;size&quot;:17057,&quot;type&quot;:&quot;image\/png&quot;,&quot;blockKey&quot;:&quot;748d4f44-f9ca-4836-b6d1-5b7a983ebe37&quot;,&quot;dimensions&quot;:[396,339]}\" data-width=\"232px\" data-height=\"200px\" data-name=\"image\" data-note-id=\"8SfdEJrjq596JP\" data-url=\"https:\/\/storage.googleapis.com\/slite-api-private-files-production\/files\/H0tQZosVZ33aUK\/bc1ee96b-26fa-4578-ba8c-b6671d97f541\/image\" data-id=\"748d4f44-f9ca-4836-b6d1-5b7a983ebe37\" data-created-at=\"2024-03-28T16:04:12.249Z\" data-loading=\"true\" data-media-id=\"3Jr-yd09kg8BC7\" data-created-by=\"GKiNm8uBxv5OHV\" \/><\/figure>\n<ul data-id=\"c6761721-fc92-4357-a03e-26eb6831cece\">\n<li data-id=\"daa10f96-3efb-4df9-b7fd-63fc83ac2dc2\">Create a new list using the New List dropdown (For this example, we\u2019re using a static list).<\/li>\n<\/ul>\n<figure><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/www.stoneshot.com\/learn\/wp-content\/uploads\/2025\/06\/emailspermonth2.png\" alt=\"Image of the 'New list' button and options on the Lists page in StoneShot.\" width=\"922\" height=\"127\" data-type=\"image\" data-meta=\"{&quot;size&quot;:31968,&quot;type&quot;:&quot;image\/png&quot;,&quot;blockKey&quot;:&quot;b62fc0d2-af44-4542-ae03-de5c057d9b86&quot;,&quot;dimensions&quot;:[1600,220]}\" data-width=\"601px\" data-height=\"82px\" data-name=\"image\" data-note-id=\"8SfdEJrjq596JP\" data-url=\"https:\/\/storage.googleapis.com\/slite-api-private-files-production\/files\/H0tQZosVZ33aUK\/85374709-8c61-488b-9493-275d5014d7dc\/image\" data-id=\"b62fc0d2-af44-4542-ae03-de5c057d9b86\" data-created-at=\"2024-03-28T16:04:11.999Z\" data-loading=\"true\" data-media-id=\"z9uEfwgp-LEZKt\" data-created-by=\"GKiNm8uBxv5OHV\" \/><\/figure>\n<ul data-id=\"aef25e30-fb31-4083-879a-17d67d5e854b\">\n<li data-id=\"a94d66b0-4c94-4273-9d97-d641c0b8a678\">Once you\u2019ve set up the list with your contact(s), open the Search and Filter tab by clicking the blue arrow located on the top right of the page. This edit panel allows you to build up information on your list.<\/li>\n<\/ul>\n<figure><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/www.stoneshot.com\/learn\/wp-content\/uploads\/2025\/06\/emailspermonth3.png\" alt=\"Image of the 'Search and Filter' button on the List summary page in StoneShot.\" width=\"598\" height=\"75\" data-type=\"image\" data-meta=\"{&quot;size&quot;:10674,&quot;type&quot;:&quot;image\/png&quot;,&quot;blockKey&quot;:&quot;cc4d55ab-5b97-4748-8e43-80a37378a818&quot;,&quot;dimensions&quot;:[598,75]}\" data-width=\"598px\" data-height=\"74px\" data-name=\"image\" data-note-id=\"8SfdEJrjq596JP\" data-url=\"https:\/\/storage.googleapis.com\/slite-api-private-files-production\/files\/H0tQZosVZ33aUK\/68e17456-39f3-4b81-a710-56117807d23b\/image\" data-id=\"cc4d55ab-5b97-4748-8e43-80a37378a818\" data-created-at=\"2024-03-28T16:04:11.815Z\" data-loading=\"true\" data-media-id=\"Dr7Qjl10ZE13bf\" data-created-by=\"GKiNm8uBxv5OHV\" \/><\/figure>\n<ul data-id=\"64e77d6c-9fc3-4b2a-8ebc-32e4610b56aa\">\n<li data-id=\"909b1f9d-9788-4961-9d0a-bb64938eb9a1\">Type in \u201csent\u201d in the search bar to add the Sent column to your list. This is also where you can edit the time span via the Report Range dropdown.<\/li>\n<\/ul>\n<figure><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/www.stoneshot.com\/learn\/wp-content\/uploads\/2025\/06\/emailspermonth4.png\" alt=\"Image of the 'Search and Filter' tab highlighting the 'Columns' section in StoneShot.\" width=\"240\" height=\"277\" data-type=\"image\" data-meta=\"{&quot;size&quot;:8788,&quot;type&quot;:&quot;image\/png&quot;,&quot;blockKey&quot;:&quot;14fab8cd-0c03-4a89-a9d1-4a477309574f&quot;,&quot;dimensions&quot;:[311,359]}\" data-width=\"216px\" data-height=\"250px\" data-name=\"image\" data-note-id=\"8SfdEJrjq596JP\" data-url=\"https:\/\/storage.googleapis.com\/slite-api-private-files-production\/files\/H0tQZosVZ33aUK\/8eaef6db-8cf6-41a6-ba46-ba377b9633f1\/image\" data-id=\"14fab8cd-0c03-4a89-a9d1-4a477309574f\" data-created-at=\"2024-03-28T16:04:12.077Z\" data-loading=\"true\" data-media-id=\"nPL49lNkOnmInU\" data-created-by=\"GKiNm8uBxv5OHV\" \/><\/figure>\n<ul data-id=\"74affa4c-c4de-409b-ba01-ee1b806a4c12\">\n<li data-id=\"6aad3864-a08d-4b95-b372-f39822d773eb\">You should now see the new column added to the display like below. The number of sent emails will now be visible for each contact.<\/li>\n<\/ul>\n<figure><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/www.stoneshot.com\/learn\/wp-content\/uploads\/2025\/06\/emailspermonth5.png\" alt=\"Image of the List contact table highlighting the Sent column in StoneShot.\" width=\"625\" height=\"42\" data-type=\"image\" data-meta=\"{&quot;size&quot;:4865,&quot;type&quot;:&quot;image\/png&quot;,&quot;blockKey&quot;:&quot;c920aa98-c325-4a0e-872d-e902a0ef6e4d&quot;,&quot;dimensions&quot;:[625,42]}\" data-width=\"624px\" data-height=\"42px\" data-name=\"image\" data-note-id=\"8SfdEJrjq596JP\" data-url=\"https:\/\/storage.googleapis.com\/slite-api-private-files-production\/files\/H0tQZosVZ33aUK\/efaebe54-c3e9-4ae6-bc28-da54c04191e8\/image\" data-id=\"c920aa98-c325-4a0e-872d-e902a0ef6e4d\" data-created-at=\"2024-03-28T16:04:12.335Z\" data-loading=\"true\" data-media-id=\"bsOgYhEhphBglx\" data-created-by=\"GKiNm8uBxv5OHV\" \/><\/figure>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Learn how to add contacts, import a list of contacts, export contacts and search for contacts in our Contacts section of the StoneShot Marketing Platform. To start off, let&#8217;s take a quick look at what&#8217;s on the contacts page. Here you&#8217;ll be able to: Create new contacts or import contacts Export existing contacts Search Fields [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[60],"tags":[],"class_list":["post-11613","post","type-post","status-publish","format-standard","hentry","category-contacts-lists"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.2 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Managing Contacts - The Learning Site<\/title>\n<meta name=\"description\" content=\"Learn how to import a list of contacts, export contacts and search for contacts in our Contacts section of the StoneShot Marketing Platform.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.stoneshot.com\/learn\/contacts-lists\/managing-contacts\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Managing Contacts\" \/>\n<meta property=\"og:description\" content=\"Learn how to import a list of contacts, export contacts and search for contacts in our Contacts section of the StoneShot Marketing Platform.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.stoneshot.com\/learn\/contacts-lists\/managing-contacts\/\" \/>\n<meta property=\"og:site_name\" content=\"The Learning Site\" \/>\n<meta property=\"article:published_time\" content=\"2022-10-24T14:59:36+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-06-23T14:56:38+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.stoneshot.com\/learn\/wp-content\/uploads\/2025\/06\/mergecontacts1.png\" \/>\n<meta name=\"author\" content=\"Michael Wilson\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@StoneShot\" \/>\n<meta name=\"twitter:site\" content=\"@StoneShot\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Michael Wilson\" \/>\n\t<meta name=\"twitter:label2\" content=\"Estimated reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"9 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.stoneshot.com\\\/learn\\\/contacts-lists\\\/managing-contacts\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.stoneshot.com\\\/learn\\\/contacts-lists\\\/managing-contacts\\\/\"},\"author\":{\"name\":\"Michael Wilson\",\"@id\":\"https:\\\/\\\/www.stoneshot.com\\\/learn\\\/#\\\/schema\\\/person\\\/e6f45a9f88188f23f8585e9f047b4487\"},\"headline\":\"Managing Contacts\",\"datePublished\":\"2022-10-24T14:59:36+00:00\",\"dateModified\":\"2025-06-23T14:56:38+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/www.stoneshot.com\\\/learn\\\/contacts-lists\\\/managing-contacts\\\/\"},\"wordCount\":966,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\\\/\\\/www.stoneshot.com\\\/learn\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/www.stoneshot.com\\\/learn\\\/contacts-lists\\\/managing-contacts\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.stoneshot.com\\\/learn\\\/wp-content\\\/uploads\\\/2025\\\/06\\\/mergecontacts1.png\",\"articleSection\":[\"Contacts Lists\"],\"inLanguage\":\"en-GB\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/www.stoneshot.com\\\/learn\\\/contacts-lists\\\/managing-contacts\\\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.stoneshot.com\\\/learn\\\/contacts-lists\\\/managing-contacts\\\/\",\"url\":\"https:\\\/\\\/www.stoneshot.com\\\/learn\\\/contacts-lists\\\/managing-contacts\\\/\",\"name\":\"Managing Contacts - 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